The Weekette / Planning / Planning: Review Plan for Winter Camp
Planning: Review Plan for Winter Camp
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| Task | Assigned | Category | Target Date | Completed | |
December 2023 | |||||
| Adviser for following year identified | Group | Administration | 2023-12-31 | 2024-01-06 | |
| Collect food samples for historical purposes. | Sam B. | Administration | 2023-12-31 | 2023-12-31 | |
| Identify someone to take home and clean towels | Sam B. | Administration | 2023-12-31 | 2024-01-05 | |
| Identify someone to take home bottles | Sam B. | Administration | 2023-12-31 | 2023-12-31 | |
| Notes on issues with activities are collected at the end of camp and discussed at a post-camp evaluation. | Connor J. | Evaluation | 2023-12-31 | 2024-01-10 | |
| Notes on issues with meals are collected at the end of camp and discussed at a post-camp evaluation. | Sam B. | Evaluation | 2023-12-31 | 0000-00-00 | |
| Spice and leftover food inventory created | Sam B. | Food | 2023-12-31 | 2023-12-31 | |
| Target items for replacement or addition to gear identified | Sam B. | Administration | 2023-12-31 | 2023-12-31 | |
| Themes proposed for following year | Ryan S. | Program | 2023-12-31 | 2024-01-26 | |
| Youth Leader for following year identified | Group | Administration | 2023-12-31 | 2024-01-06 | |
January 2024 | |||||
| Activities database updated with corrections | Connor J. | Program | 2024-01-31 | 2024-01-07 | |
| Bottles Returned | Sam B. | Food | 2024-01-31 | 2024-01-07 | |
| Deliver report on Winter Camp at Chapter meeting | Past Leader | Administration | 2024-01-31 | ||
| Evaluation data collated and shared | Connor J. | Evaluation | 2024-01-31 | 2024-01-20 | |
| Evaluation data collected | Connor J. | Evaluation | 2024-01-31 | 2024-01-20 | |
| Final Balance Sheet prepared | Ryan S. | Administration | 2024-01-31 | 2024-01-05 | |
| Manual Updated with new traditions and new nicknames | Ryan S. | Administration | 2024-01-31 | 2024-01-10 | |
| Meals Database updated with corrections | Sam B. | Food | 2024-01-31 | 2024-01-07 | |
| Prepare and distribute the post-camp newsletter | Other | Marketing | 2024-01-31 | ||
| Provide updates on Social Media | Ryan S. | Marketing | 2024-01-31 | ||
| Report service hours | Ryan S. | Administration | 2024-01-31 | 2024-01-18 | |
| Updated food inventory into menu database | Sam B. | Food | 2024-01-31 | ||
| Upload photos to Winter Camp Photo Share | Other | Marketing | 2024-01-31 | ||
| Website Update: Planning page for next year | Other | Program | 2024-01-31 | 2024-01-01 | |
| Write History | Past Leader | Administration | 2024-01-31 | ||
February 2024 | |||||
| Discuss theme, events, and meals online and in-person | Ryan S. | Program | 2024-02-28 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-02-28 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-02-28 | ||
March 2024 | |||||
| Discuss theme, events, and meals online and in-person | Ryan S. | Marketing | 2024-03-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Program | 2024-03-31 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-03-31 | ||
April 2024 | |||||
| Conceive event | Steve D. | Council | 2024-04-01 | ||
| Discuss theme, events, and meals online and in-person | Ryan S. | Program | 2024-04-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-04-30 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-04-30 | ||
May 2024 | |||||
| Discuss theme, events, and meals online and in-person | Ryan S. | Program | 2024-05-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-05-31 | ||
| Promote El Mediodia | Ryan S. | Marketing | 2024-05-31 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-05-31 | ||
June 2024 | |||||
| Complete Project Charter | Steve D. | Administration | 2024-06-01 | ||
| Recruit Volunteers | Steve D. | Council | 2024-06-01 | ||
| Discuss theme, events, and meals online and in-person | Ryan S. | Program | 2024-06-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-06-30 | ||
| Promote El Mediodia | Ryan S. | Marketing | 2024-06-30 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-06-30 | ||
July 2024 | |||||
| Charter approved | Steve D. | Council | 2024-07-01 | ||
| Complete Self-Assessment of Short-Term Camp readiness | Steve D. | Administration | 2024-07-01 | ||
| Conduct First Planning Meeting | Ryan S. | Program | 2024-07-31 | ||
| Determine Cost | Ryan S. | Administration | 2024-07-31 | ||
| Discuss theme, events, and meals online and in-person | Ryan S. | Program | 2024-07-31 | ||
| Finalize Theme | Ryan S. | Program | 2024-07-31 | ||
| Hold El Mediodia | Other | Marketing | 2024-07-31 | ||
| Prepare promotional flyer | Ryan S. | Marketing | 2024-07-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-07-31 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-07-31 | ||
| Reserve Cabin | Steve D. | Administration | 2024-07-31 | ||
August 2024 | |||||
| Prepare and Submit Registration Form | Steve D. | Council | 2024-08-01 | ||
| Recruit Short-Term Camp Administrator | Steve D. | Administration | 2024-08-01 | ||
| Submit Flyers and Marketing material | Steve D. | Council | 2024-08-01 | ||
| Distribute flyer at Chapter events | Ryan S. | Marketing | 2024-08-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-08-31 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-08-31 | ||
September 2024 | |||||
| Administrator completes initial assessment | STCA | Administration | 2024-09-01 | ||
| Address noted exceptions | Steve D. | Administration | 2024-09-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-09-30 | ||
| Promote Planning Meeting | Ryan S. | Marketing | 2024-09-30 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-09-30 | ||
| Reserve location for planning meeting | Steve D. | Administration | 2024-09-30 | ||
October 2024 | |||||
| Complete corrective assessment | STCA | Administration | 2024-10-31 | ||
| Contact Rangers to discuss likely projects | Service Coordinator | Service | 2024-10-31 | ||
| Invite Lodge and Area Key 3 to attend or visit Winter Camp. | Ryan S. | Marketing | 2024-10-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-10-31 | ||
| Promote Planning Meeting | Ryan S. | Marketing | 2024-10-31 | ||
| Promote Winter Camp on social media channels | Ryan S. | Marketing | 2024-10-31 | ||
November 2024 | |||||
| Recruit Activity Adviser | Steve D. | Admistrative | 2024-11-01 | ||
| Recruit Activity Leader | Ryan S. | Admistrative | 2024-11-01 | ||
| Recruit Kitchen Adviser | Steve D. | Admistrative | 2024-11-01 | ||
| Recruit Kitchen Leader | Ryan S. | Admistrative | 2024-11-01 | ||
| Send corrective assessment to council | STCA | Administration | 2024-11-07 | ||
| Contact Rangers to set day for projects | Service Coordinator | Service | 2024-11-21 | ||
| Coordinate service day and projects with rangers | Service Coordinator | Program | 2024-11-21 | ||
| Identify any special equipment requirements for projects | Service Coordinator | Service | 2024-11-21 | ||
| Promote Planning Meeting | Ryan S. | Marketing | 2024-11-21 | ||
| Collate new activity ideas from website(s), email, and previous evaluations | Connor J. | Program | 2024-11-22 | ||
| Collate new meal ideas from website(s), email, and previous evaluations | Sam B. | Food | 2024-11-22 | ||
| Create dead and live lists prior to the planning meeting. | Ryan S. | Administration | 2024-11-22 | ||
| Promote Shopping Trip | Sam B. | Marketing | 2024-11-22 | ||
| Conduct final planning meeting | Ryan S. | Administration | 2024-11-28 | ||
| Monitor Soda Sales at local stores for good bargains | Sam B. | Administration | 2024-11-30 | ||
| Print Mitigation Sheets and add to the camp binder. | Connor J. | Administration | 2024-11-30 | ||
| Print Winter Camp Manuals | Ryan S. | Administration | 2024-11-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-11-30 | ||
| Publish Schedule | Ryan S. | Program | 2024-11-30 | ||
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2024-11-30 | ||
December 2024 | |||||
| Complete Hazard Mitigation for current activities | Matt G. | Administration | 2024-12-04 | ||
| Review assessments, forward to STCA | Steve D. | Administration | 2024-12-05 | ||
| Complete final assessment for planning | STCA | Administration | 2024-12-15 | ||
| Address concerns | Steve D. | Administration | 2024-12-20 | ||
| Final reminder of projects and equipment for members | Service Coordinator | Service | 2024-12-20 | ||
| Promote camp at Chapter Meeting and other Chapter events | Ryan S. | Marketing | 2024-12-20 | ||
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2024-12-20 | ||
| Add Previous Year’s Food Samples to Display | Sam B. | Administration | 2024-12-22 | ||
| Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp | Quartermaster | Program | 2024-12-22 | ||
| Close registration | Doug W. | Administration | 2024-12-22 | ||
| Custom 3D Printing | Other | Program | 2024-12-22 | ||
| Determine final roster | Doug W. | Administration | 2024-12-22 | ||
| Gather recipes for meals | Sam B. | Food | 2024-12-22 | ||
| Monitor Activity Preparation | Connor J. | Program | 2024-12-22 | ||
| Monitor Meal Preparation | Sam B. | Food | 2024-12-22 | ||
| Prepare activities | Connor J. | Program | 2024-12-22 | ||
| Prepare and print the Pre-Camp Newspaper | Other | Administration | 2024-12-22 | ||
| Prepare Meals | Sam B. | Food | 2024-12-22 | ||
| Reminder for Towels to come to Camp | Sam B. | Administration | 2024-12-22 | ||
| Secure Campership Funding | Doug W. | Administration | 2024-12-22 | ||
| Select catchphrase for previous Winter Camp and prepare new sign | Other | Administration | 2024-12-22 | ||
| Use Meals Database to create final menu | Other | Food | 2024-12-22 | ||
| Cross-reference leftover list with shopping list | Sam B. | Administration | 2024-12-23 | ||
| Use Meals Database to create shopping list | Other | Food | 2024-12-23 | ||
| Print Recipe Book and Meal Sheets | Sam B. | Food | 2024-12-24 | ||
| Print Schedule and Menu pages | Ryan S. | Administration | 2024-12-24 | ||
| Procure Trading Post Items | Ryan S. | Administration | 2024-12-24 | ||
| Shop for bulk food items | Sam B. | Food | 2024-12-24 | ||
| Enjoy holiday; pack | Other | Program | 2024-12-25 | ||
| Complete shopping | Sam B. | Food | 2024-12-26 | ||
| Confirm project day with rangers | Service Coordinator | Service | 2024-12-26 | ||
| Coordinate Rides | Other | Administration | 2024-12-26 | ||
| Participate in set-up day if desired | Ryan S. | Program | 2024-12-26 | ||
| Redundant or obsolete gear removed for either donation, recycling, or trash | Sam B. | Administration | 2024-12-26 | ||
| Conduct on-site assessment | STCA | Administration | 2024-12-27 | ||
| Execute the schedule until Dec 31 | Ryan S. | Program | 2024-12-27 | ||
| Coordinate service projects with rangers | Service Coordinator | Service | 2024-12-31 | ||
| Risk: Legacy | Other | Program | 2024-12-31 | ||
