The Weekette / Planning / Planning: Review Plan for Winter Camp XLVI
Planning: Review Plan for Winter Camp XLVI
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| Task | Assigned | Category | Target Date | Completed | |
December 2021 | |||||
| Adviser for following year identified | Group | Administration | 2021-12-31 | 2021-12-31 | |
| Collect food samples for historical purposes. | Jacob F. | Administration | 2021-12-31 | 2021-12-31 | |
| Identify someone to take home and clean towels | Jacob F. | Administration | 2021-12-31 | 2021-12-31 | |
| Identify someone to take home bottles | Jacob F. | Administration | 2021-12-31 | 2021-12-31 | |
| Notes on issues with activities are collected at the end of camp and discussed at a post-camp evaluation. | Connor J. | Evaluation | 2021-12-31 | 2022-01-06 | |
| Notes on issues with meals are collected at the end of camp and discussed at a post-camp evaluation. | Jacob F. | Evaluation | 2021-12-31 | 2022-01-06 | |
| Redundant or obsolete gear removed for either donation, recycling, or trash | Jacob F. | Administration | 2021-12-31 | 2021-12-31 | |
| Spice and leftover food inventory created | Jacob F. | Food | 2021-12-31 | 2021-12-31 | |
| Target items for replacement or addition to gear identified | Jacob F. | Administration | 2021-12-31 | 2022-01-06 | |
| Themes proposed for following year | Michael B. | Program | 2021-12-31 | 2022-01-05 | |
| Youth Leader for following year identified | Group | Administration | 2021-12-31 | 2021-12-31 | |
January 2022 | |||||
| Activities database updated with corrections | Connor J. | Program | 2022-01-31 | 2021-12-31 | |
| Bottles Returned | Jacob F. | Food | 2022-01-31 | 2022-01-06 | |
| Deliver report on Winter Camp at Chapter meeting | Jacob F. | Administration | 2022-01-31 | 2022-01-27 | |
| Evaluation data collated and shared | Connor J. | Evaluation | 2022-01-31 | 2022-01-06 | |
| Evaluation data collected | Connor J. | Evaluation | 2022-01-31 | 2022-01-06 | |
| Final Balance Sheet prepared | Michael B. | Administration | 2022-01-31 | 2022-01-10 | |
| Manual Updated with new traditions and new nicknames | Michael B. | Administration | 2022-01-31 | 2022-01-20 | |
| Meals Database updated with corrections | Jacob F. | Food | 2022-01-31 | 2022-01-22 | |
| Prepare and distribute the post-camp newsletter | Other | Marketing | 2022-01-31 | 2022-01-31 | |
| Provide updates on Social Media | Michael B. | Marketing | 2022-01-31 | 2022-01-28 | |
| Report service hours | Michael B. | Administration | 2022-01-31 | 2022-01-03 | |
| Updated food inventory into menu database | Jacob F. | Food | 2022-01-31 | 2022-02-13 | |
| Upload photos to Winter Camp Photo Share | Other | Marketing | 2022-01-31 | 2022-01-06 | |
| Website Update: Planning page for next year | Other | Program | 2022-01-31 | 2022-01-01 | |
| Write History | Jacob F. | Administration | 2022-01-31 | 2022-01-04 | |
February 2022 | |||||
| Discuss theme, events, and meals online and in-person | Michael B. | Program | 2022-02-28 | 2022-02-23 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-02-28 | 2022-02-24 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-02-28 | 2022-02-21 | |
March 2022 | |||||
| Discuss theme, events, and meals online and in-person | Michael B. | Marketing | 2022-03-31 | 2022-03-19 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Program | 2022-03-31 | 2022-03-24 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-03-31 | 2022-03-19 | |
April 2022 | |||||
| Conceive event | Matt G. | Council | 2022-04-01 | 1978-01-31 | |
| Discuss theme, events, and meals online and in-person | Michael B. | Program | 2022-04-30 | 2022-04-23 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-04-30 | 2022-04-30 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-04-30 | 2022-04-02 | |
May 2022 | |||||
| Discuss theme, events, and meals online and in-person | Michael B. | Program | 2022-05-31 | 2022-05-31 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-05-31 | 2022-05-31 | |
| Promote El Mediodia | Michael B. | Marketing | 2022-05-31 | 2022-06-21 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-05-31 | 2022-05-31 | |
June 2022 | |||||
| Complete Project Charter | Matt G. | Administration | 2022-06-01 | 2022-04-21 | |
| Recruit Volunteers | Matt G. | Council | 2022-06-01 | 2022-06-01 | |
| Discuss theme, events, and meals online and in-person | Michael B. | Program | 2022-06-30 | 2022-06-30 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-06-30 | 2022-06-23 | |
| Promote El Mediodia | Michael B. | Marketing | 2022-06-30 | 2022-08-28 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-06-30 | 2022-06-30 | |
July 2022 | |||||
| Charter approved | Matt G. | Council | 2022-07-01 | 2022-07-13 | |
| Complete Self-Assessment of Short-Term Camp readiness | Matt G. | Administration | 2022-07-01 | 2022-07-14 | |
| Conduct First Planning Meeting | Michael B. | Program | 2022-07-31 | 2022-04-23 | |
| Determine Cost | Michael B. | Administration | 2022-07-31 | 2022-04-23 | |
| Discuss theme, events, and meals online and in-person | Michael B. | Program | 2022-07-31 | 2022-07-31 | |
| Finalize Theme | Michael B. | Program | 2022-07-31 | 2022-07-31 | |
| Hold El Mediodia | Other | Marketing | 2022-07-31 | 2022-07-31 | |
| Prepare promotional flyer | Michael B. | Marketing | 2022-07-31 | 2022-09-15 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-07-31 | 2022-07-31 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-07-31 | 2022-07-31 | |
| Reserve Cabin | Matt G. | Administration | 2022-07-31 | 2022-07-11 | |
August 2022 | |||||
| Prepare and Submit Registration Form | Matt G. | Council | 2022-08-01 | 2022-08-31 | |
| Recruit Short-Term Camp Administrator | Matt G. | Administration | 2022-08-01 | 2022-08-01 | |
| Submit Flyers and Marketing material | Matt G. | Council | 2022-08-01 | 2022-09-27 | |
| Distribute flyer at Chapter events | Michael B. | Marketing | 2022-08-31 | 2022-09-24 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-08-31 | 2022-08-31 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-08-31 | 2022-08-31 | |
September 2022 | |||||
| Administrator completes initial assessment | STCA | Administration | 2022-09-01 | 2022-09-01 | |
| Address noted exceptions | Matt G. | Administration | 2022-09-30 | 2021-12-31 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-09-30 | 2022-09-25 | |
| Promote Planning Meeting | Michael B. | Marketing | 2022-09-30 | 2021-12-31 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-09-30 | 2022-09-30 | |
| Reserve location for planning meeting | Matt G. | Administration | 2022-09-30 | 2021-12-31 | |
October 2022 | |||||
| Complete corrective assessment | STCA | Administration | 2022-10-31 | 2022-10-31 | |
| Contact Rangers to discuss likely projects | Service Coordinator | Service | 2022-10-31 | 2022-10-22 | |
| Invite Lodge and Area Key 3 to attend or visit Winter Camp. | Michael B. | Marketing | 2022-10-31 | 2022-10-31 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-10-31 | 2022-10-28 | |
| Promote Planning Meeting | Michael B. | Marketing | 2022-10-31 | 2022-10-28 | |
| Promote Winter Camp on social media channels | Michael B. | Marketing | 2022-10-31 | 2022-10-31 | |
November 2022 | |||||
| Recruit Activity Adviser | Matt G. | Admistrative | 2022-11-01 | ||
| Recruit Activity Leader | Michael B. | Admistrative | 2022-11-01 | 2021-12-03 | |
| Recruit Kitchen Adviser | Matt G. | Admistrative | 2022-11-01 | 2021-12-31 | |
| Recruit Kitchen Leader | Michael B. | Admistrative | 2022-11-01 | 2022-11-01 | |
| Send corrective assessment to council | STCA | Administration | 2022-11-07 | 2022-10-29 | |
| Contact Rangers to set day for projects | Service Coordinator | Service | 2022-11-21 | 2022-10-24 | |
| Coordinate service day and projects with rangers | Service Coordinator | Program | 2022-11-21 | 2022-10-24 | |
| Identify any special equipment requirements for projects | Service Coordinator | Service | 2022-11-21 | 2022-11-20 | |
| Promote Planning Meeting | Michael B. | Marketing | 2022-11-21 | 2022-11-20 | |
| Collate new activity ideas from website(s), email, and previous evaluations | Connor J. | Program | 2022-11-22 | 2022-11-22 | |
| Collate new meal ideas from website(s), email, and previous evaluations | Jacob F. | Food | 2022-11-22 | 2022-11-22 | |
| Create dead and live lists prior to the planning meeting. | Michael B. | Administration | 2022-11-22 | 2022-11-22 | |
| Promote Shopping Trip | Jacob F. | Marketing | 2022-11-22 | 2022-11-22 | |
| Conduct final planning meeting | Michael B. | Administration | 2022-11-28 | 2022-11-25 | |
| Monitor Soda Sales at local stores for good bargains | Jacob F. | Administration | 2022-11-30 | 2022-11-20 | |
| Print Mitigation Sheets and add to the camp binder. | Connor J. | Administration | 2022-11-30 | 2022-11-30 | |
| Print Winter Camp Manuals | Michael B. | Administration | 2022-11-30 | 2022-11-30 | |
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-11-30 | 2022-11-30 | |
| Publish Schedule | Michael B. | Program | 2022-11-30 | 2022-11-30 | |
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2022-11-30 | ||
December 2022 | |||||
| Complete Hazard Mitigation for current activities | Activity Adviser | Administration | 2022-12-04 | 2022-11-30 | |
| Review assessments, forward to STCA | Matt G. | Administration | 2022-12-05 | 2022-11-30 | |
| Complete final assessment for planning | STCA | Administration | 2022-12-15 | 2022-11-30 | |
| Address concerns | Matt G. | Administration | 2022-12-20 | 2022-11-30 | |
| Final reminder of projects and equipment for members | Service Coordinator | Service | 2022-12-20 | ||
| Promote camp at Chapter Meeting and other Chapter events | Michael B. | Marketing | 2022-12-20 | ||
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2022-12-20 | ||
| Add Previous Year’s Food Samples to Display | Jacob F. | Administration | 2022-12-22 | ||
| Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp | Quartermaster | Program | 2022-12-22 | ||
| Close registration | Registration Adviser | Administration | 2022-12-22 | ||
| Custom 3D Printing | Other | Program | 2022-12-22 | ||
| Determine final roster | Registration Adviser | Administration | 2022-12-22 | ||
| Gather recipes for meals | Jacob F. | Food | 2022-12-22 | ||
| Monitor Activity Preparation | Connor J. | Program | 2022-12-22 | ||
| Monitor Meal Preparation | Jacob F. | Food | 2022-12-22 | ||
| Prepare activities | Connor J. | Program | 2022-12-22 | ||
| Prepare and print the Pre-Camp Newspaper | Other | Administration | 2022-12-22 | ||
| Prepare Meals | Jacob F. | Food | 2022-12-22 | ||
| Reminder for Towels to come to Camp | Jacob F. | Administration | 2022-12-22 | ||
| Secure Campership Funding | Registration Adviser | Administration | 2022-12-22 | ||
| Select catchphrase for previous Winter Camp and prepare new sign | Other | Administration | 2022-12-22 | ||
| Use Meals Database to create final menu | Other | Food | 2022-12-22 | ||
| Cross-reference leftover list with shopping list | Jacob F. | Administration | 2022-12-23 | ||
| Use Meals Database to create shopping list | Other | Food | 2022-12-23 | ||
| Print Recipe Book and Meal Sheets | Jacob F. | Food | 2022-12-24 | ||
| Print Schedule and Menu pages | Michael B. | Administration | 2022-12-24 | ||
| Procure Trading Post Items | Michael B. | Administration | 2022-12-24 | ||
| Shop for bulk food items | Jacob F. | Food | 2022-12-24 | ||
| Enjoy holiday; pack | Other | Program | 2022-12-25 | ||
| Complete shopping | Jacob F. | Food | 2022-12-26 | ||
| Confirm project day with rangers | Service Coordinator | Service | 2022-12-26 | ||
| Coordinate Rides | Other | Administration | 2022-12-26 | ||
| Participate in set-up day if desired | Michael B. | Program | 2022-12-26 | ||
| Conduct on-site assessment | STCA | Administration | 2022-12-27 | ||
| Execute the schedule until Dec 31 | Michael B. | Program | 2022-12-27 | ||
| Coordinate service projects with rangers | Service Coordinator | Service | 2022-12-31 | ||
| Risk: Legacy | Other | Program | 2022-12-31 | ||
